To create a supplementary quotation, you can import GAEB and/or Excel files containing your self-prepared bills of quantities. The procedures for both options are explained below.
Open the relevant order and go to the “Supplementary Quotations” tab. Then click “Create Quotation”.
Supplementary Quotation via GAEB
You can import a GAEB file to create the bill of quantities. The file can be created using any GAEB software.
FUTURA Engineering supports GAEB files in XML format with the extensions “.X82”, “.X83”, “.X84”, and “.X86” for import.
If you have an X82 or X86 file, import this file. Both file types contain the bill of quantities, including the prices. If you only have an X84 file, please also request an X83 file or an X82 or X86 file.
If you have both an X83 and an X84 file, import the X83 file first. It contains the bill of quantities. Then import the X84 file, which contains only the prices.
In the supplementary quotation window, select the red folder and click “Import/Export”.
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For an X82 file, select “Import GAEB (*.X82)”.
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For an X86 file, select “Import GAEB (*.X86)”.
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For an X83 file, first select “Import GAEB (*.X83 Request for Quotation)”.
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Then import the corresponding X84 file by selecting “Import GAEB (*.X84 Quotation)”.
Once the X83 file has been imported successfully, you can import the corresponding X84 file. To do so, select “Import GAEB (*.X84 Quotation)”.
Supplementary Quotation via Excel
Importing via Excel is also possible. For this process, we recommend using our import template first. You can export it directly from the supplementary quotation.
Select the red folder and click “Import/Export”. Then select “Export to Excel”. You will receive an empty template containing the available column options.
Complete at least the following fields:
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Title
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Short Text
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Quantity
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Unit
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Unit Price “EP”
The remaining columns are not mandatory. This applies in particular to the “OZ” column (item numbers). The OZ numbering is automatically assigned by the system during import.
Then open the relevant order and go to the “Supplementary Quotations” tab to import the Excel file.
After a successful import, the information from your Excel file, including the prices, will be displayed in the interface.
Sending the Supplementary Quotation
Finally, check the total amount of your supplementary quotation and click “Submit Quotation”.
The assigned reviewer will receive an email notification that your supplementary quotation for the order is available.
